At Sheringham Woodfields School we take pride and great care in making sure your personal data is safe, secure and used only for the purpose(s) intended.
Please find below a selection of documents that the school uses to support us to ensure compliance with GDPR.
Parent/Pupil Privacy Notice – details the information we collect on you and why we need it. Please click on the button to access the form.
Pupil/Parental consent form – details the aspects of school management that we ask you to consent to/for to support the work we carry out.
Staff Privacy Notice – details the information we collect on you and why we need it. Please click on the button to access the form.
Staff consent form – details the aspects of school management that we ask you to consent to/for to support the work we carry out. Please click on the button to access the form.
Should you have any questions, concerns or queries please raise these with the school on 01263 820520.
Should you wish to contact the school’s Data Protection Officer please use the following details:
Name: Alison Jones (DPO Centre)
Tel: 01263 820520
Some additional information about third-party software we use to support the running and management of the school
Pro-Forms (Resource Track UK Ltd)
An online data capture secure that Sheringham Woodfields School has been heavily involved in creating and tailoring to meet the needs of the school.
More information about their privacy policies can be found here: https://www.pro-forms.co.uk/assets/EULA_v1.3_web_signup.pdf
The school has a separate processing agreement in place which covers UK data sovereignty
This is the Management Information System used by the school to support with statutory returns such as School Census, Workforce Census and Assessment returns. Many Norfolk (and indeed UK based) Schools use this online platform. We also use ScholarPack to send Text messages to those families and employees that have given consent.
More information about their compliance with GDPR can be found here: https://support.scholarpack.com/hc/en-gb/articles/360002132132-ScholarPack-GDPR-Guide
Within the EYFS curriculum there is a need to support dynamic recording and annotation of assessment and progress. The school subscribes to Tapestry to provide this solution. This is an 2 way software solution that parents/carers can access, review and comment on.
Sheringham Pupil Assessment Tracker (SPAT)
The school has worked closely with a development company called Shifty Badger, to develop a bespoke in-house online hosted assessment programme to record progress of many of the pupils within the school. The data is held and hosted on a 3rd party server provided by UK Fast (more information about them can be found here: https://www.ukfast.co.uk/terms/privacy-policy.html)
Microsoft Power BI
An online data manipulation tool to better meet the needs of the school in analysing some of the large volume of data the school generates.
More information can be found here: https://privacy.microsoft.com/en-US/privacystatement
Many of the school support services accessed via the school (HR, Payroll, Health and Safety, Finance Support) are procured via Educator Solutions (trading arm of Norfolk County Council). More information can be found here: https://www.educatorsolutions.org.uk/site/privacy-policy/
TDSi Integrated Access Control Solutions (for Personnel)
We operate a secure door access/entry system across the main school building. All staff have custom printed key cards which include their name and photo. More information about TDSi can be found here: https://www.tdsi.co.uk/GDPR.html
Panasonic Telephone System
The school has a Panasonic Telephone System installed within the school. This works across the main site, Annexe and Woodfields Den Charity Shop.
Calls may be recorded for training and monitoring purposes and to support with any complaints received in connection with a telephone call made.